Administrative Associate
ESSENTIAL DUTIES & RESPONSIBILITIES:
Administrative Support
- Manage the logistics of intercompany mail, bulk mailings, commercial shipping, and other wet-ink-related correspondences.
- Maintain all records and reports necessary for Strongwell’s postage meter, office UPS, and FedEx accounts; prepare monthly reports.
- Fulfill printed collateral requests from sales teams and coordinate with the marketing team to maintain adequate inventory and restocking levels for all printed literature.
- Oversee Strongwell’s holiday greeting card and similar mailings.
Event and Visitor Support
- Organize hospitality for company events, visitors, and internal meetings.
- Support tradeshow logistics through planning, implementation, and follow-up.
Operational Support
- Review Sales Director expense reports to prepare for final approval.
- Review and distribute Sales Director Call Reports to relevant audience(s).
- Assist with digitizing accounting or other vital records for appropriate record retention.
- Assist the company switchboard by answering phones and greeting visitors.
- Maintain a variety of mailing lists for use by Strongwell’s marketing and sales teams.
- Offer support for team members with various administrative tasks as needed, providing backup support for other associates or office personnel during peak times or absences.
OTHER DUTIES & RESPONSIBILITIES:
- Work in a fast-paced manufacturing environment and be able to multi-task.
QUALIFICATIONS: Experience, Competencies and Education
- High school diploma or general education certificate required.
- Strong computer skills required.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment (printers, copiers, etc.).
- Ability to work independently and as part of a team.
PHYSICAL REQUIREMENTS OF JOB: This position requires that the employee be able to perform the following physical requirements, with or without reasonable accommodation:
- Limited lifting, climbing
- Walking, standing for long periods of time
WORK ENVIRONMENT: This position requires that the employee be able to work effectively in a work environment involving:
- Office
- Manufacturing
- Exposure to resin and glass
